Australian Standard AS1851:2012 (A1) sets out the requirements for the routine servicing of fire protection systems and equipment in buildings. A yearly condition report is a statement by fire protection maintenance contractors that they have undertaken the routine servicing of the nominated fire protection systems and equipment in accordance with the relevant section of the Standard. Contractors are required to prepare a report (yearly) that states the following;
I confirm that the system referred to above has been regularly inspected, tested, maintained and surveyed, where applicable, to Section XX of AS 1851 as per attached system activity reports for the period XX/XX/XXXX. With the exception of items detailed below in ‘system defects’, the system has been found to be functioning correctly and is generally in accordance with the approved design.
The Yearly Condition Report is required to be completed yearly on or around the anniversary of the date listed on the Occupancy Permit or Maintenance Schedule (Victoria).
In addition as being referenced in Appendix E of the Standard, the Yearly Condition Report is also referenced in the Standard in Section 1 as follows;
1.5.21 Yearly condition report
A report prepared annually for the responsible entity, which summarizes the routine service activities, records operational status, notes defects and non-conformances and confirms that the installed fire protection systems and equipment generally accord with the approved design (see Clause 1.17.2).
Figure 1.7 also provides an illustration of the relationship of the Yearly Condition Report to the routine servicing of the fire protection systems and equipment in the building as well as its complementary relationship to an annual compliance statement as may be prescribed in each state within Australia. The following mandatory statements are required in each state or territory;